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Accounting |
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The breakdown between Databuild's Accounting system and Quantities system is truly arbitrary. Its all part of the one big system, but because offices tend to be organised along functional lines, people tend to consider it as two overlapping systems.
This view becomes more apparent if your system has been setup to allow different users limited access to various parts of the system (in Setup).
Thus Databuild might appear to one user to be an Accounting only systems, the next to be a purely Estimating system and to yet another a Production Control system.
An integrated system implies that different modules talk to each other. Databuild goes beyond that. It is one big system, even when add-on modules like Job Control and Front End are included.
Having said that, the main Accounting orientated modules are:
Reporting over any periods within a 3 year span. Graphical Last Year / Current Year / Next Year / budget chart; Branch or Division reporting; Reports can be compressed to required detail level; Chart import/export; Companies can be consolidated into a single holding company
Because of the nature of their businesses, most Databuild clients have a relatively large number of transactions, so fast accurate posting is critical. Below are the posting modules and some of their features:
Retentions; Graphical Invoice/Budget/Order chart; Checking against preset authorisation criteria; Optional batch posting; Electronic batch importing; Generation of pro-forma invoices for unsophisticated suppliers and sub contractors from completion data; New suppliers added on the fly; Partial payment. Selects invoices for payment based on Payment Strategies; Automatic deductions; EFT payments; Grouping of creditors; Cheque/Remittance printing; Remittances by print, email or SMS Retentions; Creation of documents from user defined layouts; Automatically generated by Claim Calculator, Claim Schedule,Variation Module, Bill of Quantities module or Job Control; Statistics Banking Slips; Reconciles to progress claims, individual debtors or direct to General Ledger Creation of documents from user defined layouts; Can be created direct from Bills of Quantities Records transfers from one bank account to another, even if in another legal entity Auto balancing; batching; Load and save regular batches Posts direct time to jobs; Auto creates journal entries; Wages recovery and individual profitability reports
Drill down and search capability. Tightly controlled transaction editing/deletion. Edit log of any changes. Transaction Archiving. Bank statements imported electronically; Generation of standing withdrawals; Automatic reconciliation based on transaction references All deductions and reporting to relevant Australian or New Zealand standards. Automatic generation of GL entries User control on access to main groups (General Ledger, Job Costing, Debtors, Creditors) Export to multiple formats (PDF, MS Word, Excel, CSV etc) Multiple banks, Electronic data exchange with over 20 banks. Any bank pay or receive funds in other legal entities. The General Ledger integrity is maintained in each company Multiple cost centre banks allow different types of projects and hence reports and ensures invoiced posted to a cost centre go to the correct GL account; Sub Groups allow abbreviated reporting
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