Summary
The audit trail is the area where all Transactions show through when they have been posted in Databuild
Details
The Audit Trail is a way of locating and isolating transactions
The Upper Panel contains a Transaction grid with the following columns:
Tran No - Each transaction will have a unique number
Type - The type of transaction, example INV is an Invoice transaction, PAY is a payment transaction
Amount - The amount of that transaction
GST - GST for the transaction (if any applicable)
Reference - Reference from what has been entered for that transaction
Job No - The Job it was posted for or against
Supplier - The Supplier it was posted for or against
Cost Centre - The Cost Centre applied to that transaction
Date - The Date specified by the user for that transaction - This date is the Accounting Date (effective for accounting purposes, reports)
Inv Date - An additional date field which can be different when the Invoice was posted
Due Date - An additional date field which is typically when the transaction is due
Bank - The bank the transaction was posted through
GLac - The General Ledger account associated with the transactions
ClosingTran - The Closing transaction No.
Authorised - Tick option, if it has been authorised - do not manually tick this option unless it is required or requested by Databuild
Ret - If ticked, confirms this is a Retention transaction
Rec'l - If the transaction has been reconciled, BAS or Banks, this option will be ticked - reframe from ticking/unticking this option unless specified by Databuild Support
Comments - Any comments associated with the specific Transaction
The Lower Panel contains then Transaction Types and other criteria to search with. Note, that the criteria can either expand or broaden the search
Toolbar
File Menu
Export to XML file- Specific transactions can be exported to XML format
Edit Log- Loads Edit Log module
Refresh- Refreshes Transaction grid after alterations to selection criteria
Merge- You can copy non-duplicated transactions (ie different Tran Nos) from another database
Archive Transactions- Loads the Archive Transactions module
Import Transactions- Imports transactions from another (Access) database and appends them to current database
Transaction numbers are dynamically adjusted.
Edit Menu
Bank- Selected transactions can be set to the same bank
Cost Centre- Selected transactions can be set to the same cost centre
Dates- Selected transactions can be set to the same date
GL account- Selected transactions can be set to the same GL account
Job- Selected transactions can be set to the same Job
Supplier- Selected transactions can be set to the same Supplier
Startup Menu- If you have posted any transactions, they will be displayed:
Show ALL- Show all transactions
Show Today- Show transactions posted today
Show Month- Show the transactions posted for the month
Show From Tran No- Show from transaction XXXX
Go To Tran No- Locate a Transaction number Short cut key - Ctrl+G
Clear Search Criteria- Clears the entire criteria ensuring you are searching every transaction, Short cut key - Ctrl+C
Command Buttons
Select or DeSelect ALL displayed transactions
Delete Transaction(s)
Loads Edit Log module
Hides or Shows Search Criteria Panel
Refreshes Transaction grid after alterations to selection criteria
Audit Trail Report
Add more comments or additional notes to the Invoice selected
Closes the routine