Summary
Contracts often state that progress claims can be made after certain stages of a contract are completed. This is as pre-determined proportions of a contract can be claimed on stage completion
In more complex contracts, progress claims are based on work done at a particular time. This module allows you to calculate those claims
Details
The claim calculation has 3 processes:
1. Allocate Contract
The contract value must be allocated over the project's Cost Centres. There are four different methods:
This can be done manually by filling in the contract column against each cost centre, or by the system by selecting:
In proportion to Budgets
The system calculates the contract value of each cost centre by spreading the total contract in proportion to the budgets for each cost centre
Cost Plus
The system allocates the invoice amounts on each cost centre, marked up by an input percentage, and creates a new contract amount
Cost Centre defaults
Each cost centre has a contract proportion attached to it, maintained in the cost centre module.These percentages are applied to the contract price
User Definable contract Percentages
Contract percentages can be manually entered for each cost centre. The percentages can be loaded from or saved to a disk file to be used on another job
Sometimes variations are claimed separately from the main contract, and in this case these would be claimed in the main claim posting screen
Amounts should be allocated to cost centres until the "Amount left to allocate" is zero
Toolbar specific to Allocate Contract
Clears Contract allocation on each cost centre
Saves the current contract percentages to a file
Allocates contract amounts in accordance with the method selected in the drop down
Saves changes made (without creating a file)
2. Allocate existing Claims
It may be necessary to allocate previous claims to cost centres. This will not be necessary in all claims have been raised in this module
Each transaction shows the breakdown of claim allocation. Amounts can either be entered manually or automatically applied to selected cost centres
This process should be repeated until the "Total Claims to Allocate" value is ZERO
Toolbar specific to Allocate Claims
Applies remaining unallocated amounts on the current transaction against selected cost centres in the order they were selected up to the maximum for each cost centre
Selects or deselects all cost centres
3. Calculate New Claim
This tab calculates the current claim. It is important that the contract and claims are fully allocated before processing claims
The system uses the % complete against each cost centre multiplied by the Maximum Claim (Contract amount allocated to that Cost Centre) and subtracting previous claims. These amounts are then totalled to determine the amount that you are entitled to claim
Toolbar specific to Allocate Claims
Completions Menu:
Set to Zero% All selected cost centres have their completion % set to Zero
Set to 100% All selected cost centres have their completion % set to 100%
Input % All selected cost centres have their completion % set to an input value
Back Cal from Invoioces The system compares invoices received with projected costs to establish % completions
Back Cal from Ok to Pay % Only Relevant with Job Control Users
Reports Menu:
Claims Previews a formatted progress claim (or multiple claims if multiple jobs are selected)
Combined Claims Combines individual claims into one report
Creates a new Claim transaction, the claim is automatically allocated to cost centres
Selects or deselects all jobs or cost centres depending on what grid last had focus
Loads Job Search module
Previews a formatted progress claim
Saves changes to allocations and % complete
Undo. Reverses entries to last save or situation when module was loaded