Summary
A project is really an assembly of one or more component jobs. These jobs might be individual units, or parts of a larger job, a holding non-profit job for common overheads such as site works, an overheads job or almost anything else. Each job is a container for costs and/or income for the larger project
Job Creation and estimating is done in exactly the same way as previously. This system is a way of extending, combining, analysing and presenting those results.
The aim of the module is to assemble bills into projects and assess the financial viability of the project using detailed cash flow, funding and other financial analysis.
Details
The system links with and builds on the Job Control system, but is independent of it.
Jobs are displayed in a left panel grid. Multiple Jobs can be selected and saved as a Project. In this case, reports cover all selected jobs (that is, the project) amalgamated.
The upper right panel displays contract amounts and start and finish dates.
Below, an Index Tab holds 4 tabs
| • | Milestones are used to control Income. Each milestone can represent a progress claim in the project and is assigned a default percentage of project income, as well as a pay strategy to pinpoint when receipt is expected. |
| • | Funding |
3 Modes are available: Own funds: No interest allowances are made Overdraft: All income or expenses immediately increase/decrease borrowings Drawdown: When exposure (expenditure-income-borrowings) reaches a set figure, a drawdown in set units is triggered. Conversely, repayments can also be triggered automatically An option is also given to add interest onto borrowings instead of paying it on the due dates
| • | Expenditure |
Expenditure is built up from Cost Centre budgets by running the Build Expenses menu option. Systems running Job Control have finish dates automatically populated. Without Job Control, they are either manually entered or you can use the Set Dates and Adjust Dates menu options.
Pay Dates are populated by running Set Pay Dates menu option. The system uses the Cost Centre default pay strategy to calculate dates
| • | Income |
Income is built up from Milestones by running the Build Income menu option. Systems running Job Control have finish dates automatically populated. Without Job Control, they are either manually entered or you can use the Set Dates and Adjust Dates menu options.
Pay Dates are populated by running Set Pay Dates menu option. The system uses the milestone pay strategy to calculate dates
How a project runs
| • | Set up component jobs and create estimates |
| • | Select Jobs in the project, Enter a project name the press the SAVE button |
| • | Without Job Control |
Set your start and end dates either here or in the Jobs screen. If you have thereby altered the job duration, and your job contains items that are priced "each day", "each week" or "each month", you should select Reprice Job
Select Build Income and Build Expenses from the Edit menu Expense items come from the bill, and income items come from the selected milestones tab applied to the Contract price field. Set finish dates against each expense and income item. You can use "Adjust Dates" or "Set Dates" from the Edit menu to facilitate this. Any items whose comments "spread weekly" or "spread monthly" have their income/expenses spread over the life of the job
| • | With Job Control |
Set your start date either here or in the Jobs screen or Job Control module. If you have thereby altered the job duration, and your job contains items that are priced "each day", "each week" or "each month", you should select Reprice Job
Enter Job Control Select a template for each job, then REFRESH Return to DBW32 (or you can run Feasibility study from Job Control)
| • | Select Pay Dates from the Edit Menu. The system will establish the date when each payment is to be made or received. The basis for this is: Expenses: The Pay strategy set against each Cost Centre (edited in the Cost Centres Module) is applied to the finish date Income: The Pay strategy set against each Milestone (edited in the Milestones tab) is applied to the finish date. Pay strategy can be edited from the Edit menu |
| • | Edit Funding Settings in the Fundings tab |
| • | Select Build Report Data. |
| • | Select Relevant report 4 reports are offered, each giving a different level of data. The summary report also includes a graphical representation of cash flow and borrowing requirements. The detailed report gives a day by day analysis of all expenditure, income and funding requirements. Monthly and Weekly reports summarise theses into weekly and monthly rests. |
Toolbar
| Edit Menu |
| Reprice Job |
| Build Income |
| Build Expenses |
| Set Dates |
| Adjust Dates |
| Set Pay Dates |
| Pay Strategy |
Add New Item
Select or DeSelect ALL Jobs, milestones, expenses or incme, depending on which grid last had focus
Delete Current or selected milestones, expenses or income, depending on which tab is open
Load Job Search module
| Reports Menu |
| Build Report Data The system processes data in preparation for reports The report options are not available until this routine has been run. It should be re-run if you change the contents of the project or funding settings |
| Summary |
| by Month |
| by Week |
| Detailed |
| Exposure Report |
Closes the routine