Summary
Processes general ledger Accounts
Enter From
General Ledger module or Reports Main Menu
Details
Unlike most other accounting systems, Databuild holds no General Ledger transactions, no creditors transactions and no debtors transactions. They are built up from the base transactions (INV, PAY, CLM, RCT, JNL and TFR) using the GL Control Accounts.
This gives the system great flexibility: You can report on any period at any time, never close a month or even a year if you wish. However, for the General Ledger reports, it means that the GL reports are only as up to date as your last Rebuild Data. However, this is a simple procedure run from the menu.
Date Periods (apart from Banks report) are limited to the date ranges set in General Ledger Dates
The General Ledger reports available are:
Chart of Accounts
Opening Balances
Last Year Balances and Budgets
Trial Balance
Profit & Loss
Balance Sheet
Account Enquiry You must select accounts in General Ledger before calling reports module
Banks Nominate Bank(s) and date range
Error Log Only visible if rebuild strikes a problem (invalid account, banks etc)
Depending on the report you select, you need to edit or accept other data:
| Sub Title | Adds an additional title line to reports |
| Compress to level | For Chart of Accounts, Trial Balances and Profit and Loss: Using the spin arrows, select a GL Level number that you want to compress all levels in the report to. |
| As at Date | For Opening Balances and Trial Balances: all transactions up until this date |
| From/ Until dates | For Last Year Budgets, Profit/Loss and Bank Transactions: enter the required date range. |
Toolbar
 Rebuild Data.The system creates a snapshot of the GL data from the transaction database before printing reports. You do not need to rebuild every time, but if you do not, new transactions and edits after the last rebuild will not be included in your reports. |
 Send transactions to their native GL accounts based on Cost Centre defaults. Use this options to alter the GL accounts of existing transactions if you have altered your overall strategy. Use this option with care, and make sure you have adequate backups |
 Stop Processing |
 Preview Selected Report |
 Print Selected Report |
 Consolidate Companies. You can consolidate any selected companies together into one report |
 Closes the routine |