Payments

Summary

       Payments are where invoices are selected for payment and processed

Details

An Upper Panel hold bank details: Bank No, Next Cheque No, Payment Date and, if you have access to financial reports, current bank balance.

Immediately below, Suppliers can be selected: either ALL suppliers, those that have unpaid invoices (including tagged) or those suppliers that have some tagged invoices. A comments text box sets comments on future payment transactions. A supplier group dropdown restricts displayed suppliers to that Supplier Group

Below, the main panel holds a grid of all suppliers matching the selection criteria. Below this opens up a child grid showing all unpaid invoices (unless they are unauthorized an you have View Authorised Invoices Only turned on)

Invoices can be tagged for payment by

Checking the Tag box in the Invoices grid

control D        Select/deselect All Invoices

control T        Tag Current Invoice                        Tags current invoice and moves to the next

control U        UnTag Current Invoice                        UnTags current invoice and moves to the next

Running the Pay Selection module

A Pay Deductions screen displays any deductions set for the current supplier.

Invoice Splitting: Payments are processed by selecting invoices to pay. In situations where you want to part pay an invoice simply enter the reduced amount in the Gross Pay text box.

When all required invoices have been tagged, Select all Suppliers to pay then select Update or Print Cheque/Remittances which will in turn call the updating routine.

Toolbar

       Edit Menu

               Cancel Cheques

               Pay Deductions

               Select/DeSelect All Invoices

               Select Next Supplier

               Select Supplier

               Select Supplier by SORT

               Tag Current Invoice

               UnTag Current Invoice

               Select Tagged Suppliers

               Refresh Suppliers

       View Menu

               Authorised Invoices Only                Sets whether unauthorised invoiced are displayed

               Retentions                        Sets whether retention invoices are displayed

               Deductions                        Ensures the Pay Deductions panel is visible

       Sort Menu: Decides how invoices are sorted when the supplier grid is expanded, it can be sorted by the following criteria;

       Date

       Invoice Date

       Due Date

       Reference

       Job

       Transaction No

       Amount

       Reports Menu

               Cheque/Remittance                

               Payment Batch                

               Unauthorized Invoices

       EFT Menu                                Electronic Funds Transfer

               Create EFT File                        Creates a banking standard EFT file

               EFT Error Log                        If problems are found (missing BSB or account number for example) an error log can be viewed

               View EFT file

               Save EFT file                        Saves the file to be imported into your bank software

               EFT Remittances Menu

                       Print Remittances

                       Email  Remittances        Remittances can be Emailed to suppliers you have paid by EFT

                                               If you have a Standard Note called "EFTEMAIL", it will be added to the Emailed remittance

                       SMS Remittances        Remittances can be sent via SMS to supplier's mobile phones

                                               If you have a Standard Note called "SMSMAIL", it will be be used to format the SMS message

                       Default                        The system picks up the default remittance type (Print, Email or SMS) from Suppliers Details

               Update EFT                        Updates transactions and declares invoices paid.

               Select or deselect ALL Suppliers

               Print Cheques/Remittances

               Load Payment Selection module

               Show or Hide Pay Deductions panel

               Update Payment(s)

               Payment Batch Report

               Closes the routine

Refer        Electronic Funds Transfer